Act by Choice ApS
Effective date: 16th April, 2024
In this policy, we want to tell you who we are, what data we process about you, why we collect it, what we use it for, and how we protect it, care for it, and retain it. Why? Because your privacy is important to us.
To make this policy more user-friendly, we use “we”, “us”, “our” etc. to mean our company, Act by Choice ApS. When we refer to “you”, we mean you as a user of our website, e.g. when you ask to be contacted, sign up for our newsletters, etc.
When we talk about our “website” we mean https://www.actbychoice.com, including other sites we own and operate, e.g. On our website, in our emails, and on our social media profiles, we have links to websites that aren’t ours.
This policy doesn’t cover how those websites/companies process your data. We encourage you to read the privacy notices on the other websites you visit. We are the data controller for the personal data we process about you in accordance with this policy. You can read more about what that means on the EU’s GDPR portal.
What data do we collect about you?
When you sign up for our newsletters or ask to be contacted, we collect the following data about you: Your name and your email.
We also collect information related to your sign-up, e.g. when you accepted our terms & conditions, when you viewed and e.g. read our privacy policy, and when you asked to receive email marketing.
When you visit our website, our servers may automatically log the standard data provided by your web browser.
It includes your computer’s Internet Protocol (IP) address, your browser type and version, your user agent, the pages you visit, the time and date of your visit, the time spent on each page, and other details.
What do we use your data for? (Also known as “purposes”)
We use your data for these purposes:
• To deliver our services to you,
• Improve or modify our website and services
• Respond to your questions
• Send you newsletters, carry out a compliance check, provide you with offers, and send you different types of marketing material,
• Comply with legal obligations and requirements, requests from public and governmental authorities, relevant industry standards, and our internal policies and protect our operations and our rights,
• Engage in various internal business purposes, i.e data analysis, audits, developing new products and services, identifying usage trends, determining the effectiveness of our promotional campaigns, and operating and expanding our business activities.
We may also use your data in other ways but we will inform you about these purposes when we collect your data.
We do not sell or rent your data to marketers or third parties.
What legal basis is used to process your data?
We process your data based on the following legal grounds: To perform our contract with you (see Article 6.1.b of the GDPR).
• To comply with our legal obligations (see Article 6.1.c of the GDPR), including the Danish Marketing Practices Act, etc.
• To pursue legitimate business interests of our own related to operating our website and providing our services to you, or to pursue the legitimate interests of third parties as long as your interests and fundamental rights do not override those interests (see Article 6.1.f of the GDPR).
• For the establishment, exercise or defence of legal claims, where necessary (see Article 9.2.f of the GDPR).
• Some of these grounds for processing your data overlap, so there may be several reasons that justify us processing your data.
• When you have expressly given your consent to us to process your data (see Article 6.1.a of the GDPR), e.g. when subscribing to our newsletters, you are free to withdraw your consent at any time.
• If you withdraw your consent, we might still have the right to process your information if it is required or justified by the legal grounds above.
• If you would like more information about our legal basis for processing your data, please contact us (see our details elsewhere in this policy).
What about third parties? (Also known as “sub-processors”)
We use specific companies to help us deliver our services to you, such as sending out newsletters and running our website.
These third-party companies are sub-processors, which means that they are not entitled to use the data for their purposes. We have contracts with them that mean that they cannot do anything with your personal information unless we have instructed them to do it.
They must not share your data with any organization apart from us. They will hold it securely and keep it for the period we tell them to. Here is a list of some of the sub-processors we use:
MailChimp
Bubble.io
Google Analytics
Meta (Instagram)
LinkedIn
How do we protect your data and for how long do we keep it?
We use reasonable organizational, technical, and administrative measures to protect your data within our company.
The Internet is not a 100% secure environment and that means we cannot guarantee the security of the data you transmit to us.
Emails sent via the Internet might not be encrypted, so we advise you not to include any confidential information in your emails to us.
The length of time we keep your data depends on the type of data we are processing and why we are processing it.
Newsletters, email marketing, etc.
We keep your data for as long as you are subscribed to our newsletters, email marketing, etc.
If you ask us to unsubscribe you, we will keep your data for 24 months after your request so we can show that we have honored your request, and to make sure that you aren’t receiving our email marketing and newsletters.
If we have collected publicly accessible information about you to be able to carry out marketing activities, we will keep that data for as long as the relevant activity continues, and for two years.
Events, seminars, courses, etc.
We will keep your data as long as necessary for the course, event, or seminar in question, and for evaluating them.
For business customers: Usage of images and video recordings & display of sustainability information.
When we map sustainability actions as part of our work, we collect the data and this is included in our database to derive trends and examples of behavior. Company-specific data is also publicly available on https://app.tripdoodler.com in the form of a user rating.
We use images and videos, of you and your company, taken during our collaboration for business purposes, including on our website, social media, and newsletters.
Our use of images and video recordings of you takes into account
the nature of the images/recordings so that you do not feel exposed, exploited, or violated.
The images/recordings will thus be harmless. Should we nevertheless use an image/recording of you in a way
image/recording of you in a way that you find offensive or similar, please contact us at josephine@tripdoodler.com and we will remove the image/recording of you as soon as possible.
Collected data will be used anonymized and only trends and conclusions will be used in our business.
Please note that there is no payment for the use of data, your portrait image/video recording of you, or your business, and the use may continue unless you choose to withdraw your consent.
When signing a contract for consultancy projects and subscriptions you consent to us using your data, portrait image/video recording of you as described above, you have the right to gain insight into which data, image/video recording of you/your company is used. Third parties will only gain access to your image/video recording/image of your company if they are acting on our behalf. Third parties are therefore not entitled to use data/images/video for purposes other than those described above.
The same applies in general to our use of harmless situational images, which can be used internally as well as on our website.
You authorize Act by Choice to publish images and video recordings taken as part of this collaboration on the following media:
On the website
Digital marketing material
Printed marketing material
Information material posted in the company
Posters
You can withdraw your consent at any time. This can be done by contacting josephine@actbychoice.com. If you withdraw your consent, we will no longer use your data, or image/video recordings of you/your company in the future.
This withdrawal does not include the publicly made user-rating data on https://app.tripdoodler.com.
Please note that a withdrawal of consent does not affect the use of your image/video recording
that has taken place before your withdrawal. However, in the event of withdrawal of consent, we will endeavor to remove the image or video recording of you/your company as soon as possible.
In the case of digital media, this will happen immediately after the request, while material that has already been printed and sent out cannot be withdrawn.
In the case of printed but not yet distributed material, we will delete your image/video recording
of you/your company, unless it would result in unreasonable costs for the company.
Your rights and how to unsubscribe from email marketing material
Your right of access
You have rights we want to make you aware of. Your rights will depend on our reason for processing your data.
Your right to correction
You can always ask us to correct information you think is inaccurate and you can also also ask us to complete information you think is incomplete.
Your right to erasure
You can also ask us to erase your personal information in certain circumstances.
Your rights to restriction of processing and to object to processing
You have the right to ask us to restrict the processing of your information in certain circumstances and the same goes for your right to object to processing.
Your right to data portability
This only applies to the information you have given us. You have the right to ask us to transfer the information you gave us to another organization or to give it to you.
This right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated.
The easiest way to exercise your rights is to email us at josephine@actbychoice.com
We have one month to respond to you. You can always complain to a relevant data protection authority, for example, the Danish Data Protection Agency (www.datatilsynet.dk)
If you have subscribed to our newsletters or asked to receive marketing material from us, you can always unsubscribe.
We include a link in all of these emails that you can use to easily unsubscribe.
You can also unsubscribe by sending us a request by email to josephine@actbychoice.com
Who are we and how can you contact us?
Here is our company information:
Act by Choice ApS
Vesterbrogade 189
1800 Frederiksberg C, Denmark
Company registration number: 44774747
You can always write to us at: josephine@actbychoice.com or call us at +45 5359 0100
Changes to this policy
Sometimes we need to make changes to this policy to reflect our current practices. We will take reasonable steps to let you know about changes via our website.
Cookie Policy
Effective date: 16th April, 2024
In this cookie policy, you can read about:
- how we use cookies,
- the types of cookies we use,
- for how long they work and for what purposes they are used,
- how to change your cookie settings and opt-out, and
- Who are we and how can you contact us.
When we use words like “us”, “we”, “our” we mean TripDoodler /by ET SUstainability Hub ApS. You can find our company details below. We are the data controller of the data collected through the use of cookies on our website.
Our website is https://www.actbychoice.com/, incl. our sub-domains,which we own and operate.
When we refer to “you” we mean you as a user or visitor of our website.
This policy is part of our privacy policy. Our use of cookies may include processing of your data and we therefore recommend that you read our privacy policy, which can be found here
Consent
By accepting our use of cookies, apart from necessary cookies, you consent to our use of cookies as described under “Types of cookies and how we use them” below. You may at any time change or withdraw your cookie consent – See the section “How you can change your cookie settings, incl. opting out” below.
What do I need to know about cookies?
There are different types of cookies and they are used for different purposes.
Below you can read about what a cookie is, the difference between first and third-party cookies and session cookies vs. persistent cookies, and what types of cookies we use on our website and why.
What is a cookie?
A cookie is a small piece of data that a website stores on your device when you visit it and which is then read when you later revisit the site. The word “cookies” in this policy and the consent also refers to other forms of automatic collection of data, e.g. Flash-cookies (Local Shared Objects), Web Storage (HTML5), Javascript, or cookies placed by other software.
A cookie may contain information about the website itself, a unique identifier that allows the site to recognize your web browser when you return to the website, additional data that serves the purpose of the cookie, and the lifespan of the cookie itself.
The word “cookies” or “cookie data” also covers information about IP and MAC addresses and other information about your device collected by said technologies.
Cookies are used to enable certain features (e.g. logging in), to track site usage (e.g. analytics), to store your user settings (e.g. timezone, notification preferences), and to personalize your content (e.g. advertising, language).
Session cookies vs. persistent cookies
Session cookies only last as long as your online session. This means that they will disappear from your computer or device when you close your browser. They are therefore also sometimes referred to as temporary cookies. Typically, session cookies are used to remember what a user puts in their basket when they are browsing a website.
Persistent cookies are different. These cookies are sometimes called permanent cookies. They will stay on your computer or device after you close your browser. These types of cookies will expire according to the time specified in the cookie. You can see the specific duration of each persistent cookie below.
What’s the difference between first and third-party cookies?
First party cookies are cookies that are set by the website that you are visiting and it’s only this website that can access and read these cookies.
Third-party cookies are set by someone other than the owner of the website you’re visiting. As an example, some pages have content from other sites like YouTube. YouTube may set its cookies on your browser when you play the video from YouTube. Cookies set by other sites and companies (i.e. third parties) can be used to track you on other websites that use the same third-party service.
We may engage third parties to assist with the maintenance, operation, creation, or functionality of our website, e.g. analytics providers and content partners. We grant these third parties access to selected information to perform specific tasks on our behalf.
We are, as a main rule, joint controllers with providers of third-party cookies for the collection of personal data via such cookies and the disclosure to the provider. The provider of third-party cookies is the data controller for the processing taking place after receiving the personal data from us. You can read more about the extent of our joint controllership with providers of third-party cookies in our privacy policy.
We recommend reading the provider’s privacy policy which can be found through links in the tables below, where you can also see which cookies on our website are first-party cookies and third-party cookies.
Types of cookies and how we use them
Necessary cookies
Necessary cookies are required for the basic functionality of our website to work. We use necessary cookies to make it possible for you to only have to enter your username and password once during a visit to our website.
We also use necessary cookies to help ensure that you are given the option to accept or reject cookies, block non-necessary cookies from working until you give consent, and remember your cookie settings and choices. The cookies also help keep track of, if, and when, you gave consent to analytical cookies, T&Cs, and email marketing.
It’s not necessary to accept nor possible to reject the use of necessary cookies as they are core for the functionality of our website.
Here are the necessary cookies we use, what we use them for, the specific cookie providers, and each cookie’s duration:
Cookiebot
The cookies from Cookiebot help to ensure that you are given the option to accept or reject cookies, block non-necessary cookies until you give consent, and remember your cookie settings and choices. The cookies also help to remember if and when you gave consent to a category of cookies, our privacy policy, T&Cs, and email marketing.
Read cookie provider’s privacy policy
Google Inc.
Google specializes in Internet-related services and products, which include online advertising technologies, a search engine, cloud computing, software, and hardware.
Read cookie provider’s privacy policy
Analytical cookies
Analytical cookies gather statistics. We use this information to make our website even better. The information collected via the analytical cookies tracks how you use our website during your visit. It helps us understand visitor usage patterns, identify, and diagnose problems or errors you may encounter, and make better strategic decisions in improving the website experience.
We will only set analytical cookies on your device if you give us your consent.
Here are the analytical cookies we use, what we use them for, the specific cookie providers, and each cookie’s duration:
YouTube
These cookies are used to track views of embedded videos and keep statistics of what videos the user has seen.
Read cookie provider’s privacy policy
Google Analytics
Google specializes in Internet-related services and products, which include online advertising technologies, a search engine, cloud computing, software, and hardware.
Read cookie provider’s privacy policy
Google Analytics privacy profile
Marketing cookies
Marketing cookies are used to determine what promotional content is more relevant and appropriate to you and your interests. Websites may use them to deliver targeted advertising or to limit the number of times you see an advertisement. This helps companies improve the effectiveness of their campaigns, and the quality of content presented to them. These cookies may be set by the website you’re visiting (first party) or by third-party services. Marketing cookies set by a third-party service may be used to track you on other websites that use the same third-party service.
We only set marketing cookies on your device, if you give us your consent.
Here are the marketing cookies we use, what we use them for, the specific cookie providers, and each cookie’s duration:
Youtube
Youtube is an online video-sharing platform
Read cookie provider’s privacy policy
PixelYourSite
PixelyourSite Professional is a complex tracking tool for WordPress, managing the Meta Pixel, Google Analytics, Google Ads Remarketing, Pinterest Tag, Bing Tag, the TikTok Tag, and virtually any other script.
Read cookie provider’s privacy policy
Meta
Meta it the company behind the social media networks Facebook & Meta that allows users to share posts and photos with friends.
Read cookie provider’s privacy policy
Facebook Inc. privacy profile
Pixels
Cookies are not the only way to recognize or track visitors to a website. We may use other, similar technologies from time to time, like web beacons (sometimes called “tracking pixels” or “clear gifs”). These are tiny graphics files that contain a unique identifier that enables us to recognize when someone has visited our website [or opened an email that we have sent them]. This allows us, for example, [to monitor the traffic patterns of users from one page within our website to another, to understand whether you have come to our website from an online advertisement displayed on a third-party website, to improve site performance, and to measure the success of email marketing campaigns].
How you can change your cookie settings, incl. opting out
As part of our cookie solution, we always ask for your consent to cookies, except for necessary cookies, before placing cookies on your device.
We also always give you the option to change your consent. If you at one point gave consent to non-necessary cookies on our website, you can always change which cookies you will give consent to. Just look for the shield on our website. If you press the shield, your cookie settings will appear, allowing you to always change your settings and reject cookies.
It’s also possible to instruct your browser to refuse cookies from our website. Most browsers are configured to accept cookies by default, but you can update these settings to either refuse cookies altogether or to notify you when a website is trying to set or update a cookie. If you use multiple browsers and wish to block cookies or change or withdraw your consent, remember to do this in all browsers.
If you browse websites from multiple devices, you may also need to update your settings on each individual device.
Although some cookies can be blocked with little impact on your experience of a website, blocking all cookies may mean you are unable to access certain features and content on the site.
How often will we update this Cookie Notice?
We may update this Cookie Policy from time to time to reflect, for example, changes to the cookies we use or for other operational, legal, or regulatory reasons. Please therefore re-visit this Cookie Policy regularly to stay informed about our use of cookies and related technologies. The date at the bottom of this Cookie Policy indicates when it was last updated.
Who are we and how can you contact us?
Here is our company information:
Act by Choice ApS
Vesterbogade 189
1800 Frederiksberg C
Denmark
Company registration number (also known as a cvr.-nr in Denmark): 4477 4747
You can always write to us at: josephine@actbychoice.com or call us at +53590100
